Odis Systems Limited Privacy Policy
Last Updated: 23/07/2024
Welcome to ODISSYS, owned and operated by Odis Systems Limited. This Privacy Policy explains how we collect, use, and protect sensitive personal information of young people when using our services.
By accessing or using our services, you (as a parent, guardian, or authorised representative) agree to the terms of this Privacy Policy.
1. Information We Collect
1.1. Personal Information: We collect personal information about young people that is voluntarily provided by parents, guardians, or authorised representatives. This may include:
- Name and date of birth
- Contact information
- Educational records
- Health and medical information
- Behavioural assessments
- Family circumstances
1.2. Automatically Collected Information: We may automatically collect certain technical information when our services are accessed, including IP address, device information, and usage data.
2. Use of Information
2.1. We use the personal information we collect solely for the following purposes:
- To provide and improve our services for supporting and managing the child
- To respond to inquiries or requests from authorised parties
- To comply with legal obligations and safeguard the child’s interests
2.2. We do not use young people’s data for marketing purposes or share it with third parties for commercial interests.
3. Data Sharing and Disclosure
3.1. Access to the data is strictly limited to:
- Staff directly involved in managing and supporting the child
- Our development team, solely for technical purposes and system maintenance
3.2. We do not share data with third parties unless required by law or with explicit consent from a parent or guardian.
4. Data Security
4.1. We implement robust security measures to protect sensitive youth data, including:
- Encryption of data in transit and at rest
- Strict access controls and authentication procedures
- Regular security audits and staff training on data protection
4.2. All parties involved in data processing are fully trained on GDPR compliance and youth data protection regulations.
5. Data Retention
5.1. We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.
5.2. Upon request, we will delete or anonymise personal information when it’s no longer needed, unless we are legally required to retain it.
6. Your Rights
6.1. Parents, guardians, or young people (where applicable) have the right to:
- Access the personal information we hold
- Request corrections to inaccurate data
- Request deletion of personal information (subject to legal requirements)
- Withdraw consent for data processing
6.2. To exercise these rights, please contact us using the information provided in Section 8.
7. Safeguarding Young People
7.1. We are committed to safeguarding the welfare of young people and have implemented specific measures to protect their privacy and interests.
7.2. We do not knowingly collect personal information from children under 13 without parental consent.
8. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
Odis Systems Limited
Company Number: 14748152
Address: 82 Blackoak Road, Cardiff, Wales, CF23 6QX
Email: do*@od*****.com
9. Changes to this Privacy Policy
9.1. We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of any significant changes and obtain consent where required.
By using our services, you acknowledge and agree to this Privacy Policy. If you do not agree, please do not access or use our services.